Modern business relies heavily upon the sharing of sensitive and important documents. Remote working is becoming more commonplace and the ability to transfer files quickly and easily is crucial to productivity and efficiency. Data breaches and cyber attacks are on the rise, so it is essential to improve the method you transmit sensitive data to prevent it from falling in the unintentional hands of hackers.
Information that is considered sensitive is information about an individual, such as their bank account details, health information or address. Confidential data covers the company’s policies, secrets of innovation and future plans.
In the private or public sector, protecting your sensitive documents is paramount. Traditionally, these types of documents are sent via mail or by email, which aren’t always the most secure methods. Emails are not always encrypted, making it susceptible to spies and spammers. They could intercept the message to gain access to sensitive and private information. Sending files via post is not the most secure option as the document can be stolen and lost during transit.
The best way to protect your files is to use a secure online document exchange portal, such as WeTransfer or Dropbox. This type of software uses encryption technology to protect files while they are being sent and received. It is also used to track and audit files, so that you can identify who has access the file, when it was uploaded, and how it was downloaded or uploaded. This will allow you to be in compliance with all laws and avoid penalties resulting from data violations.